Recap of September 26 Board of Supervisors Meeting

Recap of September 26 Board of Supervisors Meeting

September 26 Meeting Recap

Board of Supervisors Going Live with BoardDocs on October 24

At its September 26, 2023 meeting, the Prince George County Board of Supervisors was trained to use BoardDocs, a comprehensive eGovernance tool for paperless board meeting management.  BoardDocs web applications streamline the processes used to manage board packets, access information and conduct meetings.  After including BoardDocs in its budget, the County signed a contract with Diligent, Inc. in July just after the new fiscal year.  Diligent is a software service company that enables board members of corporations, government organizations, and not-for-profit groups to share and collaborate information for board meetings.  BoardDocs was chosen by the County for the ease of its citizens as it is the same software used by the Prince George County School Board.  The County plans to go live with the platform at its October 24 meeting. 

·       Held a discussion on Deputy County Administrator and Community Development. 

·       Received a report on Land Use and Private Roads. 

·       Received a report on Water and Wastewater Agreement to address capacity issues. 

·       Received a quarterly preliminary year-end financial report. 

·       Received a Strategic Plan annual update. 

·       Unanimously approved an appropriation in the amount of $59,746 of School Nutrition Fund Balance to cover FY2023 School Nutrition expenditures. 

·       Unanimously approved a revision to the Personnel Policy Section 19.1 regarding Outside Employment. 

·       Unanimously accepted and approved an appropriation in the amount of $250,000 from the Virginia Department of Health Drinking Water State Revolving Fund for Lead Service Line Inventory. 

·       Unanimously approved a resolution affirming commitment to fund the locality share of the Jefferson Park Road / Middle Road Roundabout Project under Agreement with the Virginia Department of Transportation and provide signature authority – VDOT Revenue Share Program Application.   

·       Unanimously approved an award of contract to The Berkley Group for year one services to prepare Comprehensive Plan and Land Use Ordinance updates, not to exceed $80,000 and total year one cost not to exceed $115,000. 

·       Unanimously approved an appropriation in the amount of $72,886 for increased FY2024 State House Bill 599 Police revenues and insurance recoveries for Police vehicle and part-time wages. 

·       Unanimously approved revisions to the Prince George County Administrative Policy Section 230.1 through 230.29 entitled Procurement Policy. 

·       Unanimously approved revisions to the FY23-24 Position Chart changing the Community Development and Code Compliance Deputy Director to Director of Community Development and Code Compliance; and Deputy County Administrator, CDCC to Deputy County Administrator.