Recap of September 14 BOS Meeting
September 14 Meeting Recap
BOS Decides to Leave the Due Date for the Second Half of Real Estate Taxes and Stormwater Utility Fees the Same
At the Board’s July 21 Work Session, Staff brought forward the possibility of changing the second half of real estate taxes and stormwater utility fees due to the concern that the second half of the real estate taxes and all of the personal property taxes are currently due on June 5. The advantages of changing the due dates would be a less taxpayer burden and a better cash flow budget. The disadvantages would be increased printing costs and postage for twice a year billing, collection of delinquencies, and of course, the initial $4,832,602 revenue loss to the budget. The Treasurer indicated that having an additional due date may cause staffing issues with overtime in her department. In addition, she will need enough time to notify all of the mortgage companies. It would require a public hearing to change the due date because it would be an ordinance amendment. The Board authorized the advertisement of a public hearing at its August 10 regular meeting.
At its September 14 Meeting, the Board held the public hearing and denied the ordinance amendment by a four to one vote, with Chairman Brown dissenting. The Board decided to leave the due dates as they are due to the lack of citizen interest and the additional labor and expense on the Treasurer’s Office.
Other matters that came before the BOS at its meeting and work session:
· Received a recap on the Back to School Fair.
· Discussed cigarette tax.
· Received a Census update.
· Discussed a resolution in support of changing the name of Fort Lee to Fort Arthur J. Gregg and agreed not to take any action.
· Approved on consent an award of contract and appropriation from debt proceeds ($2,439 Architectural and Engineering Services, Pre-Bid and IFB Response Phase, County Garage Expansion).
· Approved on consent and presented a proclamation for National Payroll Week for September 6-10.
· Approved on consent a Deed of Dedication of Right-of-Way located on Parcel ID: 230(0A)00-005-0 for State Route 646/Middle Road Improvements and the construction of the new elementary school.
· Approved on consent a Deed of Utility & Access Easement and a Temporary Construction Easement located On Parcel ID: 120(07)00-00A-1 for Romans Road improvements and the construction of the new elementary school.
· Approved on consent a Deed of Temporary Construction Easement located on Parcel ID: 120(07)00-00A-2 for Romans Road improvements and the construction of the new elementary School.
· Approved on consent a Deed of Utility & Access Easement located on Parcel ID: 120(07)00-00A-0.
· Received a roads maintenance report from the Virginia Department of Transportation.
· Received an ARPA Funds update.
· Unanimously postponed appointments to the Youth Task Force.
· Unanimously approved a resolution authorizing the advertisement of a Public Hearing to receive input on whether to change to single member election districts.
· Postponed to September 28 a resolution authorizing to procure Architectural and Engineering Services for a Wastewater Solution (Treatment Plant or Pump Station and Force Main) to serve the Southpoint Business Park and future growth of the County by a three to two vote with Waymack, Carmichael and Hunter in favor of postponement and Brown and Webb dissenting.
· Unanimously approved an appropriation of unexpended FY2020-21 budgets to FY2021-22 ($612,969.80 Grants and Donations).
· Unanimously authorized the advertisement of a Public Hearing for the appropriation of $2,666,169.65 in School Federal Coronavirus Relief Funds and American Rescue Plan Act Funds (Budget Amendment).
· Unanimously approved a transfer from General Fund Contingency ($2,500 Sheriff’s Postage Omitted in Error).
· Unanimously approved an appropriation ($16,525 Insurance Recoveries – Police Vehicle Replacement).
· Unanimously approved an authority to advertise a public hearing for an Ordinance to Amend “The Code of the County of Prince George, Virginia,” as Amended, by amending §§74-301, 74-302 and 74-304 to State that transients staying at a travel campground must pay the Transient Tax and to clarify that the Transient Tax is based on the total price paid by the customer for the use or possession of the room.
· Unanimously approved an award of contract and budget transfer from Repurposed Series 2019 Bonds ($100,500 Architectural and Engineering Services Jefferson Park Fire Station Renovation).
· Unanimously approved an authority to execute agreement with the Hollingsworth Companies for the Go Virginia Grant received by Virginia’s Gateway Region.
· Unanimously approved an authority to execute agreement with Roslyn Farm Corporation for the Go Virginia Grant received by Virginia’s Gateway Region.
· Unanimously approved an award of contract for Board Room video streaming services to Swagit Productions, LLC.
· Unanimously approved the advertisement of a Public Hearing on a State-funded bonus for sworn funded Sheriff’s Office positions and a County-funded bonus for unfunded Sheriff’s Office positions.
· Unanimously approved an appropriation ($12,768 from Series 2018 SNAP Investment Interest for replacement of water condenser pumps in County Administration Information Technology server room).
· Unanimously postponed to October 12 two appointments to the Social Services Advisory Board.
· Discussed and scheduled a work session for October 20.
· Unanimously approved an authority to execute a contract for Service Center Metals $350,000 Commonwealth Opportunity Fund (COF) Grant.
· Unanimously authorized Prince George County to Enter into an Agreement with Concept Developments, Inc. and Prince George County Industrial Development Authority for Development of Southpoint Business Park.
· Held a public hearing and unanimously approved the abandonment of 0.28 miles of the 0.40 miles of the State maintained portion of Route 615, Nobles Rd.
· Held a public hearing and unanimously approved the appropriation of unexpended Fall 2019 Series Stormwater Fund Bond Proceeds FY2020-21 Budget to FY2021-22 ($1,977,050.34).
· Held a public hearing and unanimously approved a resolution to acquire by condemnation, if necessary, a Right-of-Way on Tax Map Parcel Number 230(0A)00-014-0.